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Operational Approval of Research
Clinical Trials Administration
| File Type | File Name | Revision Date | Word | |
|---|---|---|---|---|
| Form | Sponsored Research Information Form | - | - | Sponsored Research Information Form |
| Form | Clinical Trials Synopsis Form | Jun 17, 2010 | /sites/default/files/Form%20-%20Clinical%20Trials%20Synopsis%20Form.DOC | - |
Funding Opportunities
Investigator Awards
| File Type | File Name | Revision Date | Word | |
|---|---|---|---|---|
| Guidance Note | Guidelines | - | - | Guidelines |
| Form | Registration Form | - | Registration Form | - |
| Form | Statement of Understanding | - | Statement of Understanding | - |
| Form | Research Module | - | Research Module | - |
| Template | MCS Mentorship Plan template | - | MCS Mentorship Plan template | - |
| Form | CV Module | - | CV Module | - |
| Form | Faculty of Medicine (FoM) Cover Sheet | - | Faculty of Medicine (FoM) Cover Sheet | - |
Team Grants
| File Type | File Name | Revision Date | Word | |
|---|---|---|---|---|
| Guidance Note | 2013 Competition Guidelines | - | - | 2013 Competition Guidelines |
| Form | Registration Form | - | Registration Form | - |
| Form | Research Module | - | Research Module | - |
| Form | VCH Program/Dept Manager Statement of Support | - | VCH Program/Dept Manager Statement of Support | - |
| Form | VCH Research CV Module | - | VCH Research CV Module | - |
| Form | VCH Research Cover Sheet for VCH Staff | - | VCH Research Cover Sheet for VCH Staff | - |
| Form | Faculty of Medicine (FoM) Cover Sheet | - | Faculty of Medicine (FoM) Cover Sheet | - |
Research Challenge
| File Type | File Name | Revision Date | Word | |
|---|---|---|---|---|
| Guidance Note | VCH Research Challenge Guidelines | - | - | VCH Research Challenge Guidelines |
| Form | VCH Research Challenge Letter of Intent | - | VCH Research Challenge Letter of Intent | - |
| Form | VCH Research Challenge Application Form | - | VCH Research Challenge Application Form | - |
| Template | Printable Poster | - | - | Printable Poster Form |
| Form | Mentor Guidelines | - | - | Mentor Guidelines |
| Guidance Note | Frequently Asked Questions (FAQs) | - | - | Frequently Asked Questions (FAQs) |
Clinical Research Unit
General Forms
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | Service Request Form | - | Service Request Form |
New Researcher Orientation
General Forms
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | VCH Research Photo ID, Card Access, & Key Request Form | Nov 19, 2012 | VCH Research Photo ID, Card Access, & Key Request Form |
| Form | Lab Coat Requisition Form | - | Lab Coat Reuisition Form |
Building Access Maintenance
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Guidance Note | Recycle It Poster | - | Recycle It Poster |
| Guidance Note | Recycling Information | - | Recycling Information |
| Guidance Note | Do Not Recycle | - | Do Not Recycle |
| Guidance Note | Recycling FAQ | - | Recycling FAQ |
Health & Safety - Manuals & Procedures
VCH Research Forms
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | First Aid Kit – Treatment Record Sheet | - | First Aid Kit – Treatment Record Sheet |
| Form | Monthly Checklist | Jan 23, 2011 | Monthly Checklist |
| Form | Personal Safety Checklist | - | Personal Safety Checklist |
| Form | Safety Course Registry | - | Safety Course Registry |
| Form | Training Record | - | Training Record |
| Form | October 31, 2011 Fire Wardens for HP, JBRC, RP, RHNH & WCC | - | October 31, 2011 Fire Wardens for HP, JBRC, RP, RHNH & WCC |
| Guidance Note | Sept 11, 2012 VCH Information Privacy & Confidentiality | Sept 11, 2012 | Sept 11, 2012 VCH Information Privacy & Confidentiality |
| Guidance Note | Nov 29, 2010 Privacy and Fax | Nov 29, 2010 | Nov 29, 2010 Privacy and Fax |
Workplace Accident / Incident Forms
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | Hazard, Incident, Accident Flow Chart | Apr 10, 2011 | Hazard, Incident, Accident Flow Chart |
| Form | 2005 Edition WorkSafe BC WHMIS Manual | Sep 30, 2011 | 2005 Edition WorkSafe BC WHMIS Manual |
| Form | April 27, 2012 VCHRI Orientation Guide | Apr 27, 2012 | April 27, 2012 VCHRI Orientation Guide |
| Form | Sept 29, 2011 VCHRI Safety Program Manual | Sep 29, 2011 | Sept 29, 2011 VCHRI Safety Program Manual |
| Form | June 14, 2011 Lab Waste Procedures | Jun 14, 2011 | June 14, 2011 Lab Waste Procedures |
| Guidance Note | Spill Reporting Flow Chart | - | Spill Reporting Flow Chart |
| Guidance Note | Contact list for Chemical Waste Disposal | - | Contact list for Chemical Waste Disposal |
| Guidance Note | June 23, 2011 Earthquake Response Procedure | Jun 23, 2011 | June 23, 2011 Earthquake Response Procedure |
| Guidance Note | Earthquake Preparedness Kit | - | Earthquake Preparedness Kit |
| Guidance Note | June 23, 2011 Liquid Nitrogen Hazards | Jun 23, 2011 | June 23, 2011 Liquid Nitrogen Hazards |
| Guidance Note | January 2006 Emergency Response Codes | Jan 2006 | January 2006 Emergency Response Codes |
Workplace Accident / Incident Forms
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | Faculty & Staff Incident / Accident Report (with instructions) | Nov, 2011 | Faculty & Staff Incident / Accident Report (with instructions) |
| Form | Student & Visitor Incident / Accident Report | Apr, 2005 | Student & Visitor Incident / Accident Report |
Worksafe BC Forms for UBC Employees
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | WorkSafe BC: Form 6: Application for Compensation & Report of Injury or Occupational Disease | - | WorkSafe BC: Form 6: Application for Compensation & Report of Injury or Occupational Disease |
| Form | WorkSafe BC: Form 6A: Worker’s Report of Injury or Occupational Disease to Employer | - | WorkSafe BC: Form 6A: Worker’s Report of Injury or Occupational Disease to Employer |
| Form | WorkSafe BC: Form 7A: First Aid Report | - | WorkSafe BC: Form 7A: First Aid Report |
Financial Administration - UBC
Accounts Payable
| File Type | File Name | Revision Date | Excel | Word | |
|---|---|---|---|---|---|
| Form | Journal Voucher | - | Journal Voucher | - | - |
| Form | Journal Voucher for Air Canada Corporate Pass | - | Journal Voucher for Air Canada Corporate Pass | - | - |
| Form | PO/QREQ Threshold Exemption Justification | Apr 05, 2011 | - | - | PO/QREQ Threshold Exemption Justification |
| Form | Change Request to Active PO | Nov 24, 2011 | - | Change Request to Active PO | - |
| Form | Electronic Funds Transfer(EFT) Form | Aug, 2011 | Electronic Funds Transfer(EFT) Form | - | - |
| Form | Q-Requisition for Payment Form | - | Q-Requisition for Payment Form | - | - |
| Form | Travel Requisition for Payment Form | - | Travel Requisition for Payment Form | - | - |
| Form | Department Cash/Coin Order Form | - | - | Department Cash/Coin Order Form | - |
| Form | Relocation Reimbursement Claim Form | Feb 9, 2011 | - | - | Relocation Reimbursement Claim Form |
| Form | HST Small Supplier Status Declaration Form | - | - | - | HST Small Supplier Status Declaration Form |
| Form | Missing Receipt Form | Jul 16, 2010 | - | Missing Receipt Form | - |
| Form | FIA 3rd Party Travel paid by UBC | - | FIA 3rd Party Travel paid by UBC | - | |
| Form | AMEX direct deposit form | Oct, 2010 | - | - | AMEX direct deposit form |
Budget Office
| File Type | File Name | Revision Date | Excel |
|---|---|---|---|
| Form | GPO Fund Transfer Form | - | GPO Fund Transfer Form |
| Form | GPO Planned Funding Adjustment Form | - | GPO Planned Funding Adjustment Form |
| Form | PLNTUIT Request Form | - | PLNTUIT Request Form |
| Form | Hyperion Access Request Form | - | Hyperion Access Request Form |
Financial Reporting
| File Type | File Name | Revision Date | Excel | |
|---|---|---|---|---|
| Form | Chartfield Request form | - | - | Chartfield Request form |
| Form | PG Request form | - | - | PG Request form |
| Form | PG Inactivation Form - General | - | - | PG Inactivation Form - General |
| Form | Operating Plan excel form | - | Operating Plan excel form | - |
| Form | Endowment Transfer Request Form | - | - | Endowment Transfer Request Form |
Management Reporting
| File Type | File Name | Revision Date | Excel |
|---|---|---|---|
| Form | Hyperion Report Request Form | - | Hyperion Report Request Form |
Payroll - Miscellaneous
| File Type | File Name | Revision Date | Word | |
|---|---|---|---|---|
| Form | Payroll direct deposit | - | - | Payroll direct deposit |
| Form | Payroll direct deposit cancellation/change | - | - | Payroll direct deposit cancellation/change |
| Form | Personal data changes (incl. address changes) | - | Personal data changes (incl. address changes) | - |
| Form | Request for information | - | Request for information | - |
| Form | Request for Hourly Vacation Pay, Record of Employment | - | - | Request for Hourly Vacation Pay, Record of Employment |
| Form | TD1 Tax form (federal) | - | - | TD1 Tax form (federal) |
| Form | TD1 Tax form (BC) | - | - | TD1 Tax form (BC) |
Payroll - Administrative
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Guidance Note | M&P Professional Development Fund - Guidelines | Apr, 2012 | M&P Professional Development Fund - Guidelines |
| Form | M&P Professional Development Fund - Application Form | Jun, 2011 | M&P Professional Development Fund - Application Form |
| Form | M&P Professional Development Fund - Travel and Related Expense Form | Jun, 2005 | M&P Professional Development Fund - Travel and Related Expense Form |
| Guidance Note | CUPE 2950 Professional Development Fund - Guidelines | Apr, 2012 | CUPE 2950 Professional Development Fund - Guidelines |
| Guidance Note | CUPE 2950 Professional Development Fund - Frequently Asked Questions | Jun, 2011 | M&P Professional Development Fund - Frequently Asked Questions |
| Form | CUPE 2950 Professional Development Fund - Application Form | - | M&P Professional Development Fund - Application Form |
| Form | Ergonomic Assessment Referral Form - University Health and Safety Policy | - | Ergonomic Assessment Referral Form - University Health and Safety Policy |
| Form | Ergonomic Assessment Referral Form - Referral Form | - | Ergonomic Assessment Referral Form - Referral Form |
| Form | WorkSafe BC - Application for Compensation and Report of Injury or Occupational Disease | - | WorkSafe BC - Application for Compensation and Report of Injury or Occupational Disease |
| Form | WorkSafe BC - Report of Injury or Occupational Disease | - | WorkSafe BC - Report of Injury or Occupational Disease |
| Form | WorkSafe BC - Independent Operators | - | WorkSafe BC - Independent Operators |
| Form | WorkSafe BC - Fishing Industry | - | WorkSafe BC - Fishing Industry |
| Form | WorkSafe BC - Physician's Report | - | WorkSafe BC - Physician's Report |
Payroll - Health Benefits
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | Newborn/Adoption Enrolment Form | July 2010 | Newborn/Adoption Enrolment Form |
| Form | Opt out of the AMS health plans | - | Opt out of the AMS health plans |
Payroll - Medical Services Plan (MSP)
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | MSP Application Form | - | MSP Application Form |
| Form | MSP Change Form | - | MSP Change Form |
| Form | Cancel MSP | - | Cancel MSP |
Payroll - Extended Health
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | Extended Health Claim Form, with the exception of Management & Professional | - | Extended Health Claim Form, with the exception of Management & Professional |
| Form | Extended Health + HSA, Management & Professional only | - | Extended Health + HSA, Management & Professional only |
| Form | Extended Health Claim Form, Retirement and Survivor Benefits members only | - | Extended Health Claim Form, Retirement and Survivor Benefits members only |
| Form | Enrol for extended health benefits | - | Enrol for extended health benefits |
| Form | Change your address or update your dependents | - | Change your address or update your dependents |
| Form | Cancel Extended Health | - | Cancel Extended Health |
Payroll - Dental Plans
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | Dental Claim Form, Faculty and Staff with the exception of Mangement & Professional | - | Dental Claim Form, Faculty and Staff with the exception of Mangement & Professional |
| Form | Combined Dental + HSA, Management & Professional only | - | Combined Dental + HSA, Management & Professional only |
| Form | Enrol for Dental Benefits | - | Enrol for Dental Benefits |
| Form | Cancel Dental Coverage | - | Cancel Dental Coverage |
Payroll - Staff Optional Life Application Forms
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | Staff Optional Life Application | Jan 2009 | Staff Optional Life Application |
| Form | Staff OPT Reduction/Cancellation | Dec 2005 | Staff OPT Reduction/Cancellation |
Payroll - Management and Faculty Optional Life Application Forms
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | M&P and Faculty Optional Life Application | Jan 2009 | M&P and Faculty Optional Life Application |
| Form | M&P and Faculty OPT Reduction/Cancellation | Jul 2010 | M&P and Faculty OPT Reduction/Cancellation |
Payroll - Beneficiary Designation
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | Basic Life Beneficiary designation | Feb 2009 | Basic Life Beneficiary designation |
| Form | Optional Life Beneficiary designation | Feb 2009 | Optional Life Beneficiary designation |
| Form | Spousal Life Beneficiary designation | Feb 2009 | Spousal Life Beneficiary designation |
Payroll - Income Replacement (Disability Insurance)
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | Staff Application form (IRP) | Dec 2007 | Staff Application form (IRP) |
| Form | Other Application form (DBP) | Jun 2010 | Other Application form (DBP) |
| Form | Faculty Enrolment form | Dec 2007 | Faculty Enrolment form |
Payroll - UBC Administrative
| File Type | File Name | Revision Date | WORD |
|---|---|---|---|
| Form | Faculty Appointment Form | Apr 18, 2012 | Faculty Appointment Form |
| Form | Leave of Absence | Nov 8, 2012 | Leave of Absence |
| Form | Staff Appointment Form | Nov 8, 2012 | Staff Appointment Form |
| Form | Student Appointment Form | - | Student Appointment Form |
| Form | Transfer and Severance Notice | Nov 8, 2012 | Transfer and Severance Notice |
| Form | Timesheet | - | Timesheet |
| Form | Faculty Honoraria Lump Sum Form | Jun 5, 2012 | Faculty Honoraria Lump Sum Form |
| Form | Staff Honoraria Lump Sum Form | - | Staff Honoraria Lump Sum Form |
Research & Trust Accounting
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | PG Inactivation Form - Research and Specific Purpose | - | PG Inactivation Form - Research and Specific Purpose |
| Form | Tricouncil Form 300 | - | Tricouncil Form 300 |
| Form | General Financial Statement Form | - | General Financial Statement Form |
| Form | Collaborative Financial Statement Form | - | Collaborative Financial Statement Form |
| Form | Start-up Grant Request Form | - | Start-up Grant Request Form |
Revenue Accounting
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | Merchant Account Request Form | - | Merchant Account Request Form |
| Form | Merchant Service/Equipment Cancellation Form | - | Merchant Service/Equipment Cancellation Form |
FMS
| File Type | File Name | Revision Date | |
|---|---|---|---|
| Form | FMS nQuery Access Request Form | - | FMS nQuery Access Request Form |
| Form | FMS nQuery Security Administrator application | - | FMS nQuery Security Administrator application |
Other
| File Type | File Name | Revision Date | Excel | Word |
|---|---|---|---|---|
| Form | Request to Move Equipment | - | - | Request to Move Equipment |
| Form | Equipment Register | - | Equipment Register | - |
Office of Research Services - UBC
Cover Sheets & Summary Forms
| File Type | File Name | Revision Date | Word | |
|---|---|---|---|---|
| Form | Signature Form Template | - | Signature Form Template | - |
| Form | Faculty of Medicine Grant Application Cover Sheet | Jun, 2010 | Faculty of Medicine Grant Application Cover Sheet | - |
Event Calendar