Any research, funded and non-funded, involving Vancouver Coastal Health (VCH) resources and/or conducted in its facilities must receive formal “Operational Research Approval” from VCH before it may begin.
This includes any research that utilizes the resources, data, programs and/or services of VCH, its patients/clients/residents/staff, or the posting of research recruitment materials. This includes research conducted in its community-based organizations.
What is Operational Approval of Research?
The VCH Operational Research Approval process allows for the review and approval of research projects that impact or affect VCH services and resources. There are two main components:
Proof of Ethical Approval
VCH has an agreement with the University of British Columbia (UBC) to provide ethical review and approval for research conducted in VCH. VCH also has research affiliation agreements in place with several academic institutions, which permit VCH to accept ethical approval from other universities. As part of the VCH Operational Approval of Research process, researchers must provide a copy of the ethical certificate of approval from a UBC research ethics board, or the ethics board of an affiliated institution. VCH currently has research affiliation agreements in place with the following institutions:
- Adler School of Professional Psychology
- British Columbia Institute of Technology
- Kwantlen Polytechnic University
- Royal Roads University
- Simon Fraser University
- University of Fraser Valley
- University of Northern British Columbia
- University of Victoria
- Vancouver Community College
- Douglas College
VCH Department/Unit/Clinic Impact Review
The purpose of this review is to identify which VCH departments/units/clinics are affected by the research and to determine each department’s ability to support the research. This information is collected together on the “VCH: Application for Operational Approval to Conduct a Research Study”.
How To Obtain Operational ApprovalResearch Process Map: VCH Operational Approval & UBC Ethics
Research Process Map: Clinical Trial Administration for industry-funded study
The researcher completes the “VCH: Application for Operational Approval to Conduct a Research Study”. The Application form must be signed by the researcher.
All departments affected by the research are identified on the “VCH: Application for Operational Approval to Conduct a Research Study”. The researcher discusses the potential impact of the research project with the Manager or designate from each department/unit/clinic.
When the Manager or designate agrees to support the research, and matters such as cost recovery and uncompensated researcher use of unit resources have been addressed, the Manager or designate will provide their approval by a written signature on the “VCH: Application for Operational Approval to Conduct a Research Study”.
The researcher must obtain the approval of the Manager or designate for each department/unit/clinic affected by their research before VCH Operational Research Approval is granted.
Forward the completed Application form electronically in one file to email@example.com or by mail to:
Coordinator, Research Approvals
VCH Research Institute
6th Floor, 2635 Laurel Street
Vancouver, B.C. V5Z 1M9
Notification of VCH Operational Approval of Research
The “VCH: Application for Operational Approval to Conduct a Research Study” is reviewed for completeness and accuracy. If all required information is provided, VCH Operational Research Approval is usually granted within ten (10) business days from VCH Research receiving the complete Application package. A VCH Certificate of Approval indicating that Operational Research Approval has been granted is emailed to the researcher and primary contact.
Annual Renewal of Operational Approval
VCH Research is responsible for maintaining complete and accurate files on approved research projects and for ensuring that these projects are being conducted with valid ethical and VCH approvals in place. VCH Operational Research Approval is valid for one year. If the research project remains active after one year, the researcher is to complete the “Request for Renewal to Conduct Research” form, and send the form with a copy of the valid ethics certificate to the Coordinator, Research Approvals. Upon receipt of this information, a VCH Certificate of Renewal indicating that continuing VCH Operational Research Approval has been granted will be emailed to the researcher and primary contact.
Notification of Study Closure
Once all data collection and analysis procedures have been completed, the study is considered closed. Please inform the Coordinator, Research Approvals once the study has closed.