Recruitment Support

VCHRI is committed to supporting research throughout Vancouver Coastal Health, and has developed easy-to-use resources to help researchers expand their reach and engage more potential study participants.  

In order to utilize these resources, VCHRI operational approval must first be obtained. Recruitment support is available for both new and existing studies. For existing studies that already have operational approval, please complete the recruitment support form and return it to Wylo Kayle at wylo.kayle@vch.ca

Recruitment support package

Clinical Research Study Directory

The VCHRI Clinical Research Study Directory is a centralized area for those interested in learning about the many clinical trials and research studies conducted at VCH. The directory has been created to:

  • provide an easy-to-access online directory for the public to find opportunities to participate in clinical trials and other research studies; 
  • showcase the clinical trials and research studies conducted by VCHRI researchers; and
  • support VCHRI’s continued commitment to operate with transparency.

In an effort to keep our directory up to date, please let the VCHRI office know of any changes to study information and contact personnel.

E-blast and Poster

Researchers can request VCHRI send a promotional email about a study to both VCH and UBC staff distribution lists, helping to spread the word and raise awareness for their study. With a cumulative reach of over 14,000 people, this is an efficient tool to boost recruitment numbers.  

Research staff can also request a digital poster, which can be printed and posted in high traffic areas where patients and the public can see study related information and learn how to contact the appropriate study personnel.

Social Sharing

With thousands of followers, VCHRI’s Twitter account is a great avenue for reaching potential participants. Researchers who are interested can request that a unique tweet be posted to raise awareness of their recruiting study.

VCHRI Newsletters
VCHRI publishes two newsletters, highlighting various aspects of research throughout Vancouver Coastal Health.  The Research Insider newsletter is published twice a month, and focuses on  research highlights and successes of VCHRI researchers. The In It Together newsletter is a monthly publication highlighting the experience of research participants and why they chose to participate in research. The In It Together newsletter also highlights upcoming studies, health related events and health tips from research experts.
Research Awareness Materials
VCHRI has developed many informational resources for researchers (e.g. brochures, resource cards, etc.) which provide quick and easy-to-understand details on how to participate in research. These resources are provided free of cost, and can be given to any patients or members of the public who are interested in learning more about what is involved in being a research participant. 

 

Processes

Clinical Research Study Directory 
For studies registered on ClinicalTrials.gov, VCHRI has an agreement in place to post these studies automatically, without the need for further ethics approval. Registered studies require the completion of sections 1, 2, 3e to 3h, and 5 on the recruitment support form. For non-registered studies, researchers can still request that their study be posted to the research directory. However, in such cases the recruitment support form must be submitted to the REB for approval. Non-registered studies require the completion of sections 2, 3, and 5.

E-blast and Poster
Research groups wanting E-blast promotion are required to provide additional information on their study, regardless of whether they are registered or not.  Sections 3, 4, and 5 of the recruitment support form must completed and submitted to Wylo Kayle at wylo.kayle@vch.ca. Upon receipt, the study information will be formatted to a VCHRI template and returned to the research groups for REB approval. The E-blast will be distributed when the study receives both REB and VCHRI operational approval, and the E-blast amendment has received additional REB approval. Following the necessary approvals, an electronic poster version of the E-blast can be made available for printing.

Social Sharing
Twitter promotion is available for both registered and non-registered studies. In both cases, the study must be posted to the VCHRI Clinical Research Directory first. Upon posting, no further information is required. VCHRI will promote the study uniquely, while linking directly to the study details page. To promote your study via social media, please contact Marc Saunders at marc.saunders@vch.ca.

VCHRI Newsletters
For any articles relating to a study that you wish to promote, please contact Marc Saunders at marc.saunders@vch.ca.  Lead time for articles varies, so please contact us as soon as possible to ensure enough time for content creation.

Research Awareness Materials
If you would like to provide your patients and visitors with information on participating in research, please contact Marc Saunders at marc.saunders@vch.ca.

 

Resources

Recruitment Support Form