Financial Administration

In partnership with VCH Finance and UBC Financial Services, we provide advice and guidance to our researchers in managing their research funds.


The Finance Team at VCH Research Institute assists in ensuring funds managed by VCH researchers are administered in compliance with VCH and UBC Finance Policies and Procedures and adhere to funding agency and accounting policies. Effective April 1, 2012, VCH and UBC have adopted Public Sector Accounting Board (PSAB) accounting guidelines.


VCH Research Institute uses VCH and UBC Financial Administrative forms which can be found at the following links:

Accounting Schedule

VCH’s Fiscal Year runs from April 1st to March 31st and consists of 13 accounting periods as per the VCH accounting schedule*.

UBC’s Fiscal Year also runs from April 1st to March 31st; however, it follows the month-end cycle and has 12 accounting periods.  Please see UBC accounting schedule.

Financial Administrative Responsibilities of the Principal Investigator

Principal Investigators at the VCH Research Institute are responsible for the management of their individual Research Accounts.  The account holder must ensure their research account is administered in compliance with VCH and UBC Finance Policies and Procedures in addition to the policies of the individual funding agency. VCH and UBC provide ledgers after each accounting period which must be reviewed by the account holder to ensure all account activity is in adherence to the aforementioned policies and procedures UBC clearly outlines the responsibilities in the following financial training guide

Travel Expenses

Please refer to VCH & UBC Travel policies and procedures for information on travel expenses and per diem rates:

*The link is on the VCH intranet and is only available to those with a VCH login and using a computer on the VCH network. To request network access please complete the appropriate Technology Services Request Form via the IMITS Self-Service Portal.